How to Scan A Document with A Canon Printer |Stepwise Guide

Scanning documents is an essential task in every office or even at home. With the advent of digital technology, there is no need to fax and mail documents physically to partners, clients, or any other intended audience. Canon printers are designed to scan documents easily and quickly. In this article, we will provide you with a comprehensive guide on how to scan a document with a Canon printer, irrespective of the Canon printer model that you own.

Steps To Scan A Document with A Canon Printer

Following are the useful steps that will help you to Scan A Document with A Canon Printer.

Step 1: Set up Your Canon Printer

Before you can begin scanning your documents, you need to set up your Canon printer and connect it to your personal computer. Follow the instructions given by the manufacturer in the Quick Start Guide or the user manual. Ensure that the printer and the computer are on board and connected using a USB cable or via a wireless network. Install the printer drivers and software that came with your printer onto your computer.

Step 2: Load the Document to Be Scanned

Place your document properly on the scanner glass, print side down. Ensure that it is aligned correctly before closing the cover. If you are making use of a sheet-fed scanner, ensure you load the document with the front facing down and the top part of the document facing the feeder’s back. Make sure the paper guides are set correctly to help the document align correctly and that the scanner can read the document.

Scan A Document with A Canon Printer

Step 3: Start Scanning

Once the document is positioned correctly, start scanning. Press the scan button on your printer, and the printer will display a series of prompts and screens depending on your printer model. Select Start Scanning from the listed options.

Step 4: Save Your Document

After scanning the document, the printer will save the scanned document as an image in the default location. The location varies depending on the computer settings and the scanner drivers installed on the computer. However, you can select the folder where you want to save the document. You can also select your desired file format from the menu options—PDF, JPG, or TIFF—depending on your preference.

Step 5: Adjust Scan Settings

Before scanning, you can adjust the scanning settings, such as the resolution, contrast, color mode, and brightness, from your printer’s settings on your computer. Use the advanced settings option to tweak the settings to your desired preference. Once you’re satisfied with your choices, you can then begin scanning your document.


Scanning a document with a Canon printer is quick and easy and does not require any technical expertise. This guide provides you with the fundamental and easy-to-follow steps to scan your document with your Canon printer. By following these steps, you will be able to scan your documents accurately and efficiently using your Canon printer. Whether you’re using a Canon inkjet or a Canon laser printer, the scanning process is the same. So, follow these simple steps and start saving digital copies of your documents today.

FAQs on How to Scan a Document with a Canon Printer

In this digital age, scanning documents have become an integral part of our daily lives. It helps us create soft copies of important documents, share them with others, and store them securely. Most Canon printers today offer excellent scanning features that are user-friendly and efficient. But for those who are new to scanning or need a refresher, this blog will answer frequently asked questions on how to scan a document with a Canon printer.

How do I set up my Canon printer for scanning?

To set up your Canon printer for scanning, you need to install the scanning software that comes with your printer. After installing the software, connect your printer to your computer and turn it on. Open the scanning software and select the option to scan from the menu. The software will guide you through the process of scanning your document.

How do I load the document into the scanner?

To load the document into the scanner, lift the scanner lid and place the document face down on the glass surface. Align the document to the top left corner and close the lid. Some Canon printers come with an automatic document feeder (ADF) that allows you to scan multiple pages at once. Load the pages face up in the feeder, and adjust the paper guides according to the size of the document.

How do I adjust the scan settings?

Most Canon printers have pre-set scan settings that you can choose from, such as color, grayscale, or black and white. If you want to adjust the settings, open the scanning software and look for an option to customize the scan settings. You can adjust the resolution, brightness, contrast, and other settings according to your preferences.

How do I save the scanned document?

After scanning the document, you can save it in different formats, such as JPEG, PDF, or TIFF. The scanning software will prompt you to choose the format and the location to save the document. You can save it on your computer, an external storage device, or a cloud service such as Google Drive or Dropbox.

How do I troubleshoot scanning issues?

If you encounter issues while scanning, such as the document not being recognized or the software not responding, try the following solutions:

Check if your Canon printer is on and connected to your computer properly

Restart your computer and the printer

Update the scanning software to the latest version

Check the scanner settings to ensure they are correct

Try scanning another document to see if the issue persists

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